PLEASE NOTE: AN ABSENTEE BALLOT CANNOT BE HAND-CARRIED OUT OF THE OFFICE UNLESS THE VOTER QUALIFIES FOR AN EMERGENCY BALLOT.
Election Date: September 6, 2022 State Primary
Application Deadline: 5 PM, Monday , August, 29, 2022
Ballot Deadline: Must be received by the City Clerk's Office by 8 PM, September 6th
To qualify for an absentee ballot, you must:
- Be away from Westfield on Election Day; or
- Have a disability that keeps you from voting at your polling place; or
- Have a religious belief that prevents you from voting at your polling place on Election Day
Absentee voters use the same ballots as early voters and have the same deadlines for returning their ballots. Most voters who qualify for an absentee ballot can choose instead to apply for an early Vote by Mail ballot. There are some times that an absentee ballot application is needed. You should fill out an absentee ballot application if:
- You are a U.S. Citizen residing overseas; or
- You are on active military duty; or
- You are currently incarcerated for a reason other than a felony conviction; or
- You are requesting an emergency absentee ballot due to hospitalization.
If you do not qualify to vote by absentee, you may Early Vote by mail.
How to Apply
The deadline to request an absentee ballot by mail will be 5 p.m. on the 5th business day before an election. The voter or voter’s family member may download an absentee ballot application or write a request and send it to the City Clerk’s office by email to email@example.com , by fax to 413-564-3114, by mail to: City Clerk, 59 Court St, Westfield, MA 01085 or by hand-delivery by placing it into the WHITE drop box located outside of City Hall. When submitting applications or written requests by e-mail, the "hand written" signature of the person requesting the ballot must be visible; cursive font or electronic signature attachments are UNACCEPTABLE. Also, if the application or written request is being submitted by e-mail, a scanned copy of the request must be attached. The written request for an absentee ballot must include all of the following: full name of voter, legal voting address, mailing address (if different), indicate date of election or all elections for current year and hand-written signature.
For more information on your ballot request, delivery and reception, you may use the track your ballot site .
Please note that absentee ballot applications expire at the end of each calendar year. If you are a voter with a permanent physical disability, you may file a doctor’s note to that effect with the City Clerk’s Office. Voters with permanent physical disabilities are sent absentee ballot applications at the beginning of each year, to be completed, signed and returned to the City Clerk’s office.
Returning Your ballot
There are several options for returning your ballot. You may return your ballot by:
- Mailing it back using the envelope provided; or
- Hand-delivering your ballot to the City Clerk's office 59 Court Street, Room 210, Floor #2
- Using the WHITE ballot drop box located outside of Westfield City Hall
Ballots cannot be dropped off at a polling place on Election Day.
For the September 6, 2022 State Primaries, your ballot must reach the City Clerk's office by 8 p.m. on Election Day in order to be counted. Ballots that arrive after that time – even if they are postmarked on or before Election Day – will not be counted.
For the November 8, 2022 State Election, ballots returned in person or by drop box must be delivered by 8 p.m. on Election Day. Ballots returned by mail from inside the United States must reach your local election office by 5 p.m. on November 11, 2022 in order to be counted. Mailed ballots received after 8 p.m. on Election Day can only be counted if they are postmarked by Election Day.
If you have been admitted to a healthcare facility within 7 days of an election, you may use the absentee ballot application to designate someone to pick up your emergency absentee ballot, deliver it to you, and return it to the Westfield City Clerk's Office by the close of polls on Election Day. You may submit the completed and signed absentee ballot application by email (firstname.lastname@example.org), fax (413-564-3114) or in person (please call 572-6266 to make arrangement). Emergency ballots may be requested
Absentee Voting In Person
Absentee voters may vote in person at the City Clerk's office at 59 Court Street, Room 210. The last day to vote by absentee in person is the day before an election and no later than 12 PM.
Please note: The last day to vote in person by absentee for the September 6th State Primary, will be Friday, September 2nd and no later than 5 PM.
Absentee Ballots are Counted
Except for ballots which are rejected as defective or incomplete, all absentee ballots are cast and counted by the poll workers on Election Day. Absentee ballots are included in the final tallies, and are counted whether or not an election contains a close race.
Please contact the City Clerk’s office with questions or concerns by email email@example.com or by phone at 413-572-6266.